Skip to content
Telegraph Lab

Files and documents

Find and export
your Dropbox data.

Dropbox team storage spans team folders and member content. The storage report provides folder paths, sizes and file counts, which can describe the collection before downloading it.

Report in
GB
Category
Files and documents
Last checked

Find your Dropbox data size

  1. Sign in to Dropbox with an administrator account and open Admin console.
  2. Read Storage details for the team's current usage and member breakdown.
  3. Open Products → Dropbox → Content → Export storage report, then choose Start export.
  4. Use the CSV in Dropbox Business reports to review folder sizes and file counts. Convert MB figures to GB using the unit stated in your report.
The storage report is available to supported administrator roles on eligible team plans. It can include shared content owned outside your company, so identify that separately.

What to include in your data inventory

Report team storage in GB and describe the team folders and private member content included. Add file counts from the report.

Mention migrated files that predate your Dropbox account, retained former-member material, and the number of current team members.

Add the dates covered and the people who use this software. Label estimates and describe how you calculated them.

Export your Dropbox history

  1. For a large collection, use the Dropbox desktop app to synchronize the agreed folders on a computer with enough free space.
  2. Make online-only files available locally, then copy the downloaded files to company-controlled storage.
  3. For smaller folders, select them on dropbox.com and choose Download.
  4. Ask an administrator about retained versions, former-member content or legal-hold exports if those are part of the agreed scope.

A storage CSV contains quantities and paths. Collect the actual files separately.

Browser folder downloads have size and file-count limits. The desktop app is useful for larger current-file collections; earlier versions need a separate check.

Why Dropbox data has value for AI training

Dropbox can preserve the deliverables and source documents used across customer projects. Folder names and timestamps provide context for the files.

A collection containing both working files and finished outputs can help explain how a team produces its work.

What stays private

Select the business folders and owners in scope. Externally owned shared material needs a separate rights check.

Telegraph Lab reviews the proposed material with you and agrees how sensitive information will be handled. Preparation can include excluding material, redacting details and replacing personal identifiers. Your company keeps ownership; the licensing agreement defines the material, permitted uses and authorized recipients.

Common questions about Dropbox data

Does the storage report download the files?

It exports a CSV with folder sizes, owners and file counts. File collection is a separate step.

Why are some external folders in our report?

Shared content added to a team's Dropbox can count toward storage. Identify its ownership when describing the dataset.

Can we use the browser for a large archive?

Browser downloads have limits. Use desktop synchronization or another supported collection route for a larger set.

Are earlier file versions included automatically?

Check the chosen export route and your version-history entitlement. A current-file copy does not establish complete version coverage.

Your data inventory

Add your numbers to the picture.

Enter the quantities and years covered in your data inventory, then share it with your Telegraph Lab contact. We’ll review the material and discuss the next step with you.

Discuss your data