Data guides
Find your data,
system by system.
Choose the software your company uses. Each guide explains where to find the quantities to include in your data inventory and how to export the history.
Team chat
Usually reported in messages
Slack
Find message counts in workspace analytics and check which conversations your plan can export.
Microsoft Teams
Count channel and chat messages in usage reports, then export retained conversations with Purview.
Google Chat
Use Chat reports for activity counts and Vault for retained messages, spaces and attachments.
Discord
Request account Data Packages and describe their coverage; a personal export is only part of a server's history.
WhatsApp Business
Export app conversations individually, or count the messages saved by your business inbox provider.
Email and calendar
Usually reported in GB
Gmail
Sum Gmail storage across company mailboxes in Google Admin, then export with Data Export or Vault.
Outlook
Use Exchange Mailbox usage for storage and add archive mailboxes before exporting retained mail.
Files and documents
Usually reported in GB
Google Drive
Find Drive storage for users and shared drives in Google Admin, then collect the corresponding files.
SharePoint
Review tenant and site storage, then export files and selected versions through Purview.
OneDrive
Sum per-account storage in OneDrive usage reports and confirm retained former-employee drives.
Dropbox
Use Admin console storage details and a team storage report, then download or sync the files.
Box
Read organization storage in Account and Billing, then collect folders through Content Manager or the API.
Egnyte
Use the Storage dashboard and Folder Size Report to separate current files from all versions.
CRM
Usually reported in records
HubSpot
Find counts for contacts, companies, deals and tickets, then review the exports for records and activity.
Salesforce
Read object counts in Setup's Storage Usage page and collect records with Data Export.
Zoho CRM
Read module counts under Storage and use Data Backup for records and attachments.
Pipedrive
Use unfiltered list totals and export each CRM item type from Tools and apps.
GoHighLevel
Count contacts and opportunities per sub-account, then export the selected fields to CSV.
Microsoft Dynamics 365 Sales
Read Dataverse database and file storage for the Sales environment in Power Platform admin center.
Close
Count lead, contact and opportunity exports; use JSON leads when collecting activities.
Field operations
Usually reported in records
ServiceTitan
Count jobs, customers and invoices from report exports, with files collected separately.
Housecall Pro
Export Jobs, Estimates and Customers lists to count records and identify their attachments.
Jobber
Read all-time report totals and export jobs, clients, quotes and invoices to CSV.
AccuLynx
Count jobs and contacts from reports or API listings, with field files described separately.
JobNimbus
Count saved contact and job report exports; download attachments from each record.
Buildertrend
Export supported project grids to Excel and arrange collection of photos, plans and documents separately.
Procore
Count projects from Procore Home or Portfolio and use project archives for the tool records and files.
CompanyCam
Export project counts for photos, videos and documents, then collect the media project by project.
Arrivy
Use task reporting for counts and confirm the full record and attachment export with Arrivy.
FieldEdge
Count customers, work orders and invoices from reports, then confirm the export route with support.
Phone and call recordings
Usually reported in hours
RingCentral
Use the detailed call log to identify recordings and collect the audio or its existing archive.
Aircall
Filter Call History to recorded calls and collect audio through downloads or the Calls API.
Dialpad
Export call logs and enable the recordings report to retrieve media links.
Zoom Phone
Review Phone system call and recording logs, then download the retained MP3 files.
Twilio
Use recording resources and storage usage to measure retained audio, then download media through the API.
Gong
Export a unique call list for duration totals and collect media and transcripts through supported routes.
CallRail
Count retained recordings and their durations from Call Log or the Calls API.
Five9
Measure the recordings saved to your FTP or SFTP destination and match them to call reports.
Nextiva
Use the Recorder portal for recording quantities and batch downloads, with call logs from Analytics.
Meeting recordings
Usually reported in hours
Zoom
List cloud recordings, measure unique recording hours and collect local computer recordings separately.
Google Meet
Find recordings in organizers' Google Drive folders and use Vault or Drive exports for collection.
Microsoft Teams recordings
Find retained video and transcripts in OneDrive and SharePoint, then collect the recording files.
Customer support
Usually reported in records
Zendesk
Count tickets in Explore or the API and use a JSON export to preserve conversation content.
Intercom
Count conversations in Reports and export message content to approved cloud storage.
Freshdesk
Use full-date ticket counts and request the account export with conversation content.
Help Scout
Use conversation reporting for counts and the Inbox API for the full threads.
Gorgias
Count exported ticket rows and check the message-history export's period and exclusions.
Project management
Usually reported in records
Jira
Count all visible work items in search and use a site backup when comments and attachments matter.
Linear
Use a workspace issue CSV for counts and collect comments or attachments through supported API routes.
Asana
Count unique tasks across projects and use the export route supported by the organization plan.
ClickUp
Export task CSVs from the selected workspace locations and collect linked attachments separately.
monday.com
Use the account export to count board items and check archived-board and workdoc exclusions.
Trello
Count exported cards and use an eligible workspace export for archived cards and raw attachments.
Wiki and notes
Usually reported in MB
Notion
Export the accessible workspace content and measure the extracted files in MB.
Confluence
Review site and space storage, then export pages and attachments through Backup manager.
Coda
Use Export My Data for owned docs, or an eligible administrator export for the wider organization.
Source code
Usually reported in GB
GitHub
Measure mirror clones and LFS files, with issues and pull requests collected separately.
GitLab
Use Usage quotas for storage and collect project exports alongside code-history mirrors.
Bitbucket
Read repository size in settings or measure mirror clones, with collaboration records checked separately.
Azure DevOps
Use repository size metadata and mirror clones, then export Boards records separately.
Design and CAD
Usually reported in GB
Figma
Count accessible design files and measure saved local copies, with revisions and comments checked separately.
Adobe Creative Cloud
Review consumed storage in Adobe Admin Console and collect cloud and local creative files.
Canva
Request the team-owner bulk export and measure its uploads and rendered design files.
AutoCAD
Measure drawing folders and package DWG files with their external references and supporting assets.
Accounting and ERP
Usually reported in records
QuickBooks
Export an all-date transaction report for counts, then collect lists and attachments separately.
Xero
Count full-date accounting report records and export the required areas of Xero individually.
NetSuite
Use saved searches for counts and verify the limits of Full CSV Export and File Cabinet coverage.
Sage Intacct
Count financial detail reports and use Data Delivery Service for a larger object export.
Microsoft Dynamics 365 Business Central
Use Table Information for counts and arrange an administrator database export when needed.
SAP
Identify the SAP product, ask the technical team for database size and agree a table or backup scope.
Odoo
Read full-scope list counts and collect a backup with the filestore for the selected deployment.
Ecommerce
Usually reported in records
Shopify
Count unique orders from Analytics or CSV, then collect customers, products and media separately.
Amazon Seller Central
Download consecutive All Orders report periods and count unique Amazon order IDs.
WooCommerce
Count all-date orders in Analytics and collect the underlying WordPress database and files when needed.
BigCommerce
Export orders with a suitable template and count unique order IDs before collecting other store records.
HR and payroll
Usually reported in records
Gusto
Count employee, payroll and time-report records across the retained periods.
Rippling
Build full-scope employee, payroll and time reports using the appropriate permission profile.
ADP
Identify RUN or Workforce Now, then count full employee and payroll reports rather than previews.
BambooHR
Use full employee and time reports for quantities, with documents collected separately if agreed.
Deel
Count people and history reports by entity and worker type, then export the selected tables.
Databases and warehouses
Usually reported in GB
PostgreSQL
Use database-size functions and table statistics, then collect a consistent pg_dump archive.
MySQL
Sum table data and index storage in information_schema and collect a supported database dump.
BigQuery
Compare logical and physical table storage, then export selected tables to Cloud Storage.
Snowflake
Separate active table bytes from Time Travel and Fail-safe storage before unloading tables.
Amazon S3
Use Storage Lens or bucket metrics and choose whether the collection covers current or all object versions.
Amazon Redshift
Measure table blocks in SVV_TABLE_INFO and unload selected tables to Amazon S3.
Databricks
Use DESCRIBE DETAIL for Delta snapshot sizes and collect an authorized table copy.
MongoDB
Use dbStats to distinguish logical data, allocated storage and indexes before exporting.
Amazon DynamoDB
Read table size and item counts per Region, then export a supported snapshot to S3.
Product analytics
Usually reported in GB
Amplitude
Use project event totals for context and measure retained raw exports or warehouse destinations in GB.
Mixpanel
Review event usage and measure raw JSONL exports or existing data-pipeline storage.
Google Analytics
Measure an existing GA4 BigQuery dataset, or provide event counts with their reporting scope.
Photos, video and social
Usually reported in GB
Google Photos
Read Workspace Photos storage and collect each business account's library through Takeout.
YouTube
List company uploads in Studio and measure the owned-video Takeout collection.
Export the business profile's information and media through Meta's account controls, then measure the archive.
TikTok
Count the company's videos and request account data, keeping original footage as a separate collection.
A useful starting point.
Add each system’s quantity and years of retained history to the data inventory shared by your Telegraph Lab contact. Describe what the records contain and mark any estimates clearly.
The figures available in your account are enough to start. We can discuss an export when reviewing the dataset together.
Discuss your company’s data