Skip to content
Telegraph Lab

Meeting recordings

Find and export
your Microsoft Teams recordings data.

Teams meeting recordings and transcripts live in OneDrive or SharePoint. Count the retained media itself, identifying which meeting types and owners the collection covers.

Report in
Hours
Category
Meeting recordings
Last checked

Find your Microsoft Teams recordings data size

  1. Ask the Microsoft 365 administrator to identify recording locations in OneDrive and SharePoint.
  2. Review organizer Recordings folders and channel recording locations for the meetings in scope.
  3. Use a Purview eDiscovery search for the relevant recording files when gathering an organization-wide inventory.
  4. Total unique recording durations. If converting size to hours from a sample, explain the sample and mark the figure as an estimate.
A search for all MP4 files can include videos unrelated to Teams. Check folder paths and meeting context before counting.

What to include in your data inventory

Report in hours, with unique recording count, dates and organizer or channel scope. Describe transcripts and retained alternate copies separately.

Note overlap with OneDrive and SharePoint storage, and identify the oldest recording still available under the expiry policy.

Add the dates covered and the people who use this software. Label estimates and describe how you calculated them.

Export your Microsoft Teams recordings history

  1. Collect accessible recording files and their transcripts from the agreed OneDrive and SharePoint locations.
  2. For a wider collection, run an authorized Purview eDiscovery search and choose Export items with items report.
  3. Download the resulting packages and preserve meeting identifiers and source paths.
  4. If using Microsoft Graph, have a developer check recording and transcript API permissions and supported meeting types.

Recording ownership can differ for scheduled meetings, calls and channels. Review the actual storage locations.

Teams expiry and storage-retention settings determine what remains. Purview search packages expire after 14 days.

Why Microsoft Teams recordings data has value for AI training

Recorded discussions can preserve how colleagues work through a task while sharing documents or screens.

Transcripts and meeting identifiers help connect that reasoning to the surrounding project material.

What stays private

Choose the meetings and organizers to include, reviewing recording permissions, participants and confidential discussions.

Telegraph Lab reviews the proposed material with you and agrees how sensitive information will be handled. Preparation can include excluding material, redacting details and replacing personal identifiers. Your company keeps ownership; the licensing agreement defines the material, permitted uses and authorized recipients.

Common questions about Microsoft Teams recordings data

Where are recordings stored?

Teams uses OneDrive and SharePoint. The location depends on the meeting or call type.

Does an MP4 search identify only Teams meetings?

It can return other videos. Check paths and meeting metadata.

Will the recordings duplicate our file-storage inventory?

They can already be included in OneDrive or SharePoint totals. Identify the overlap.

Can we assume recordings from every year remain?

Check the current expiry and retention policy and the oldest actual recording.

Your data inventory

Add your numbers to the picture.

Enter the quantities and years covered in your data inventory, then share it with your Telegraph Lab contact. We’ll review the material and discuss the next step with you.

Discuss your data